Full Time Employment Benefits
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Northern Virginia Regional Park Authority HEALTH INSURANCE
Providers The Park Authority currently offers Kaiser Permanente, www.kponline.org and BlueCross/BlueShield, www.carefirst.com (HMO) and www.bcbs.com.(PPO).
Eligibility Full time employees are eligible to participate in the health insurance program. Participation is not mandatory.
Enrollment Requirements Newly hired employees that elect coverage must enroll within sixty days of initial employment, or wait until the next open enrollment period. Applications must be received in the Personnel Office prior to the end of the sixty-day period.
Open Enrollment Each October/November, employees are allowed to enroll, cancel coverage, enroll in a different plan, or change their coverage. Open enrollment is the only time when employees can change from one plan to another. Insurance choices made during open enrollment are binding for the plan year. Employees who experience a qualifying change in family status during the year may change benefit election for the remainder of the year; however documentation is required.
Effective Date of Coverage The effective date for changes during open enrollment will be the beginning of the new plan year, which is January 1. Eligible changes and new enrollments made during the year will be effective the first day of the following month that your completed application was received in Personnel.
Health Insurance Premiums The insurance companies charge premiums for each covered employee based on type of coverage selected. The Park Authority pays 85% of the premium for employees with single coverage, and pays 75% of the premium for two-party and family coverage. Employees will have bi-weekly, pre-tax payroll deductions to cover their portion of the premium.
Employee Withholdings from pay are based on 24 pay periods per calendar year and will begin prior to coverage dates. Premiums are paid in advance. If your coverage begins or changes during the plan year, your withholding may need to be pro-rated.
Types of Coverage The Park Authority offers three levels of coverage:
Individual: employee only
Two-party*: employee and either spouse or dependent child
Family*: employee and two or more dependents
Northern Virginia Regional Park Authority
Summary of Benefits, Page 2
*An employee must be legally married to claim their spouse as a dependent for health insurance
coverage. An eligible child is defined as any child under 23 years of age who has never been
married, is a full time student and claimed as a dependent on your federal income tax return. Documentation is required.
Plan Year The plan years runs from January 1 through December 31.
Continuing Coverage After Employment The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) requires the Park Authority to offer qualified persons the opportunity to extend health insurance coverage after termination of employment (not including retirement).
Employee will be responsible for entire premium amount.
DENTAL INSURANCE
ProviderDominion Dental Services, Inc. www.DominionDental.com
Eligibility Full time employees are eligible with optional spouse and/or dependent coverage.
Enrollment Requirements Employees must complete an enrollment form and select the DHMO or PPO plan.
Effective Date Coverage begins on the first day of the month following receipt of application. Enrollment must be within first 60 days of employment or during open season.
Dental Insurance Premiums The Employee pays the entire monthly premium through bi-weekly payroll deductions.
EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistance Program is a free, confidential counseling service that helps you manage problems before they adversely affect your personal life, health and job performance. Full time employees and their household members are eligible for EAP services. Enrollment forms are not required. Visit www.inovaeap.com for more information.
LIFE INSURANCE
Eligibility Full-time employees are eligible for coverage.
Enrollment Requirements Employees must complete an enrollment form.
Effective Date Coverage begins on the first day of the following month that you are hired.
Life Insurance Premiums The Park Authority pays the entire monthly premium.
Northern Virginia Regional Park Authority
Summary of Benefits, Page 3
Coverage for the employee is based on the annual salary rounded up to the nearest $1000. Amount of coverage changes with salary. Employees may “buy-up” additional insurance for themselves, their spouse and/or dependents. The premium for “buy-up” is based on employee age and amount of insurance purchased.
LONG TERM DISABILITY
Eligibility Full time employees are eligible for LTD coverage.
Enrollment Requirements Employees must complete an application.
Effective Date Coverage begins the first day of the following month that you are hired. Employee must complete 90 days of continuous disability to receive a calculated disability benefit payment.
LTD Insurance Premiums The Park Authority pays the entire monthly premium.
Coverageis for the employee only.
Benefit Payment is a calculated monthly amount equal to the lesser of 60% of salary, or 70% of salary minus other benefit income (social security or other insurance) with a maximum of $5,000.00 per month and a minimum of $50.00.
DEFINED BENEFIT RETIREMENT PLAN
Eligibility Full time employees are automatically enrolled and covered.
Enrollment Requirements Employees must complete beneficiary designation form.
Effective Date of coverage is the first day of employment, with the vesting schedule outlined in the retirement plan document.
Mandatory Withholdings Employees contribute 5% of salary per pay period. Employee contributions are pre-tax dollars.
Benefit Normal retirement age is 65 with at least five years of service; or when age and service equal 85 with a minimum age of 55. Normal retirement benefit is an annual annuity (payable monthly) determined by multiplying 1.9% times the number of years of creditable service times average final compensation. Various annuity forms are available which include survivor benefits which provide benefits to beneficiary with reduced benefits to retiree.
Northern Virginia Regional Park Authority
Summary of Benefits, Page 4
Retiree Health Insurance Qualified retirees may continue to participate in the health insurance program. Retirees are subject to the same rules and procedures as active employees. The Retirement Plan fund will pay a portion of the premium based on years of service.
DEFERRED COMPENSATION
Administrator ICMA Retirement Corporation. www.icmarc.org
Eligibility Full time employees are eligible to enroll; participation is voluntary.
Enrollment Requirements Full time employees may enroll at anytime.
Deferrals from employee salary are made on a bi-weekly basis with a maximum annual deferral of $15,500 (no employer contributions are made). Employees select investment options from a variety of choices. Income taxes are deferred on these employee contributions until the funds are withdrawn. Taxes on any earnings and/or dividends are also deferred until withdrawal. Funds may be withdrawn at termination of employment or retirement. Various alternative payouts exist.
CREDIT UNION
Eligibility Full time employees are eligible to join the Fairfax County Federal Credit Union; participation is voluntary.
Enrollment Requirements Employees may enroll at any time by visiting one of the Credit Union Branches and filling out their required paperwork. Proof of employment with the Park Authority is required. You may use a pay-stub or Park Authority Employee I.D. card as proof. Visit www.fairfaxcu.org for more information.
LEAVE ACCRUALS
Annual Leave is accrued each pay period worked. Amounts of annual leave earned per pay period vary with length of service and are as follows:
4 hours/pay period for less than 3 years of service
6 hours/pay period for 3 but less than 15 years
8 hours/pay period for 15 or more years of service
During the first six months of employment (Probationary Period), newly hired employees may not use their accrued annual leave. Payment is made to full time employees for unused accumulated annual leave upon termination. This does not apply to Probationary Employees.
Northern Virginia Regional Park Authority
Summary of Benefits, Page 5
Sick Leave is earned at four (4) hours per pay period with no carryover limit. Payment is not made for unused sick leave at termination. The Park Authority does not participate in a “sick leave bank.”
HOLIDAYS
The following 11 ½ holidays are observed:
New Year's Day
Martin L. King Jr.’s Birthday
President’s Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran’s Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve (1/2 day)
Christmas Day
Presidential Inauguration Day is observed every 4 years.
MISCELLANEOUS BENEFITS
Park Privileges You and your immediate family (spouse and children under 18) will be issued park passes for use at certain park facilities. Some exceptions and limitations apply.
Direct Deposit of paychecks is available to full time employees; participation is encouraged.
Detailed information is available through the Personnel Office about all benefits, coverage and restrictions.
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